Automated Employee Data Management and Processing
The Best HRIS for Small to Mid-Sized Businesses
Scalable, Connectivity, Mobility, and Agility
Human Resources Information System
If you’re looking for a comprehensive and user-friendly HRIS system, SmartPayroll Solutions – HCM has got you covered. Our software, backed by a team of professionals, can help you manage your team from hire to retire.
Choose Technology That Can Grow With Your Business
Customized, Scalable, HRIS System
The SmartPayroll Solutions – HCM HRIS platform scales for any size employer while delivering the features you need to streamline workflow, improve talent management, increase efficiency, and increase revenue and profitability.
Choose us, and we will assign a professional account manager to help you select the components that fit your business for optimum ROI.
Our HRIS system will enable you to easily manage payroll, benefits, employee scheduling, performance, and more with customizable workflows and robust reporting. Additionally, you can stay on top of important tasks and comply with local and federal regulations with automated alerts and notifications.
Whether you are overwhelmed by the difficulties of human capital management or planning ahead for growth, it’s time to modernize your organization with our comprehensive, user-friendly system.
- Centralized Data Management
- Employee Self-Service
- Time Tracking
- Recruitment and Applicant Tracking
- Payroll Processing
- Benefits Administration
- Performance Management
- Training and Development
- Reporting and Analytics
- Compliance and Document Management
- Mobile Accessibility
Process Improvements Mean Increased Revenue
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What Is an HRIS?
An HRIS, which stands for human resources information system, is software that helps businesses manage their human capital management needs efficiently. It does this by automating tasks and synchronizing data, which can eliminate costly redundancies and provide a reliable source of information for decision-making. This technology is designed to enhance the productivity of both managers and employees.
Why Do I Need an HRIS?
Employers who utilize HRIS technology see improvements in efficiency, accuracy, and employee engagement, with the bonus of a reduction in employee turnover rates.
With SmartPayroll Solutions – HCM, you can enjoy peace of mind knowing that your HR tasks are being handled accurately and efficiently. Plus, by freeing up resources that would otherwise be spent on HR management, you can invest in growth opportunities to help your business thrive.
So why wait?
Get a demo of our HRIS system today and see the benefits for yourself.Schedule An Appointment
Is This The Best HRIS For My Business?
That is an excellent question, as choosing the best HRIS system will significantly impact your return on investment. We highly recommend you look for a provider that goes beyond selling software subscriptions and backs their product with local, available support. In addition to customer support, look for fully integrated tools. You want your data to go where you need it automatically, accurately, and in real-time.
Did we mention that all SmartPayroll Solutions – HCM clients are assigned a professional account manager to help them select the tools that fit their business and get the best ROI? That’s right. We also walk each client through the transition process, ensure all integrations are established properly, and walk them through their first payroll all the way through reporting.
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Do Small Businesses Really Benefit from Using An HRIS?
We hear that question a lot, and the fact is that small businesses often face difficulties in effectively managing their human resources and optimizing profitability. And small to mid-sized companies that still need an HR person or team on board face even more significant challenges.
To overcome these challenges, one small business recently decided to implement an HRIS system. By doing so, they could automate their HR processes and streamline their valuable resources. Before implementing the software and service, the company relied on manual methods to track employee data such as attendance, time off, and performance records, which was labor-intensive and time-consuming.
By choosing the right HRIS system, the business was able to significantly reduce the administrative staff workload and minimize errors in data entry. This reduction allowed them to concentrate on other critical tasks related to business growth.
Additionally, the HRIS enabled the company to track employee performance metrics accurately and efficiently, helping them identify top-performing employees and incentivize them accordingly. Through these measures, the company saw a considerable increase in employee satisfaction, which resulted in reduced turnover rates. And with the added benefits of optimized scheduling, the company reduced overtime, recruitment, and training expenses.
Another Positive Outcome
Consequently, adopting the HRIS was an essential implementation for this small business as it helped them streamline their HR processes, increase efficiency, reduce costs, and bolster their profitability.
Frequently Asked Questions About HRIS Software
HRIS systems serve as a centralized repository for all employee data. The repository includes personal information, employment history, job roles, salary details, benefits, and more.
Data can be easily updated, accessed, and securely stored, reducing the need for paper records and manual data entry.
Employee Self-Service (ESS)
ESS allows employees to access and manage their information, such as contact details, tax forms, and direct deposit preferences. ESS improves employee experience by empowering them to take more control of their HR-related activities, reducing administrative workload for HR staff.
Recruitment and Applicant Tracking
HRIS often includes modules for posting job openings, managing applicant resumes, scheduling interviews, and tracking the recruitment process. These tools help HR teams streamline the hiring process and improve candidate management.
Time & Attendance Management
A good solution will enable employees to clock in and out electronically, track their hours worked, and request time off. These time-tracking systems can integrate with payroll to ensure accurate and timely compensation.
HRIS systems can calculate employee salaries, taxes, deductions, and benefits contributions. They help ensure accurate and compliant payroll processing, reducing errors and saving time.
The right system will help manage employee benefits, including enrollment, changes, and reporting. They can also assist with compliance related to benefits, such as Affordable Care Act (ACA) reporting.
HRIS systems facilitate performance appraisal processes, including goal setting, feedback collection, and performance reviews. They often provide a means for setting up and tracking employee development plans.
Training and Development
These tools, often called a Learning Management System (LMS), can manage employee training programs, track completed courses, and identify skill gaps. They help ensure employees receive the necessary training to excel in their roles.
Reporting and Analytics
This module offers robust reporting capabilities, allowing HR professionals to generate customized reports on employee data, turnover, diversity, and more. Analytics help HR teams make data-driven decisions.
Compliance and Document Management
Today’s systems help manage HR-related documents, including employee contracts, policies, and compliance records. They often include features to ensure compliance with labor laws and regulations.
Many modern HRIS systems offer mobile apps or responsive web interfaces, making it easy for employees and HR staff to access information and perform tasks on the go.
During the early 2000s, analysts used HRMS when on-premises systems were the primary type of software utilized. HR professionals could manage a more modern workforce with the assistance of HRMS and provide information about a company’s most valuable assets to the people who need it. Although some individuals still use the term HRMS to describe cloud-hosted systems, it once was more widely used.
There are potential roadblocks to effectively using an HRIS such as user resistance, data quality, integration issues, scalability limitations, and training needs, which can hinder the performance or usability of your HRIS.
That is precisely why we assign an account manager to every client, offer scalable solutions to fit each business, and provide training.
The lack of management commitment is the biggest obstacle to the success of using an HRIS. The cost is sometimes considered a limitation due to a lack of understanding, but the benefits of HRIS far outweigh its limitations. Once an HRIS is implemented in an organization, employees and management typically accept and recognize its benefits.
HRIS systems automate performance appraisal processes, enabling managers to provide feedback, set goals, and track progress, which is critical in employee engagement.
With tools such as Employee Self-Service, employees are more involved in managing their data, connected to management more efficiently, and can access training courses and material more quickly.
With improved communication, employees are more likely to understand and enroll successfully in employee benefits programs.
Proper implementation of any HRIS requires careful project planning. Here is a list of action items to consider.
- Assess Your Needs
- Compare Your Needs to Features
- Set Your Budget
- Find An HRIS Vendor
- Develop a Plan
- Communicate and Collaborate
- Provide Proper Training
- Choose a Scalable Solution
- Monitor The Outcome
Taking Care of Business
Knowledge Is Power When It Comes to HR & Compliance
Do you know what poor HR and compliance are costing your business? You’re not alone. Few executives fully understand the costs associated with their people-related practices.
Download and complete our worksheet for a quick indication of the areas requiring improvement and opportunities for growth.
Experience It For Yourself
We are confident that our payroll and human capital management system can streamline processes and automate your business, but you need to see it for yourself. We’ll gladly demonstrate the power behind our technology and the knowledge of our highly-trained account managers.
What Is the Process for Implementing An HRIS?
Implementing an HRIS system requires careful planning and effective project management to ensure success. To this end, it is essential to choose a provider that provides one-to-one support. Also, you will benefit significantly from a well-defined set of steps to achieve the desired outcome.
Assess Your Needs
First and foremost, assessing your current HR processes is critical to identifying the need for an HRIS system. This assessment involves understanding the challenges and shortcomings of the existing system, even if it is a manual system and the opportunities that a new system could bring.
NOTE: During your initial consultation with SmartPayroll Solutions – HCM, we will help you determine how effective your current solution is and what improvements you may need.
Compare Your Needs to Features
Identifying and prioritizing the critical features required in the HRIS system is essential to ensuring that the new system meets your needs. This step involves engaging with team members to determine their requirements and expectations.
Set Your Budget
Once you have identified the essential features for your company, determine the budget and resources required for implementation. Many small business owners implement an HRIS in phases as their budget allows, which makes selecting a scalable option, as mentioned below, imperative.
Find An HRIS Vendor
Researching and selecting an appropriate vendor is another crucial step, as this will affect the overall success of the implementation. The selection typically involves assessing potential vendors’ capability to deliver the required functionality and the level of support needed for success.
Use caution during this phase. You will find a lot of vendors who provide SaaS, or Software as a Service, without the personal support you may need and will find at SmartPayroll Solutions – HCM.
Develop a Plan
Developing a project plan that outlines timelines, milestones, and responsibilities is essential to keeping the implementation project on track and ensuring that all team members understand their roles and responsibilities.
Communicate and Collaborate
Engaging with team members in the design phase is critical to ensure the system meets their requirements. Include your team members in the initial demo and gather their feedback afterward. By allowing them to take part in this phase, you may well see less reluctance to change.
Provide Proper Training
Training HR staff and end-users on how to use the system effectively is also critical to the success of the implementation project. It ensures that all parties understand how the system works and how they can use it to perform their specific tasks.
Choose a Scalable Solution
Implementing the HRIS system in phases, starting with the most critical functions, is another crucial step to ensuring success. It allows for early adoption and lets you measure the system’s performance in real-world scenarios.
Monitor The Outcome
Ensuring the system’s longevity requires evaluating its effectiveness and providing ongoing support. Monitoring results allows for identifying and correcting issues and keeping the system fit for purpose as the business evolves.
By carefully following these steps, the HRIS implementation process will be smooth and successful and ensure that the new system meets the organization’s needs. And if you choose us, you can rest assured that we will walk through the implementation with you, helping ensure success.